Experience Creative, Locally-Sourced Seasonal Menus at Seaport.

Menus That Celebrate Boston

The Seaport Hotel offers a variety of catering packages and we are happy to personalize your menu to ensure your events are unique and memorable. Our catering team can also provide low fat, gluten free or nutritionally balanced menus for specific dietary requests.  Please inform your Sales Manager if a person in your party has a food allergy.
FOOD AND BEVERAGE 
All food and beverage prices are subject to a taxable administration fee currently at 10%, a service charge currently at 18%, and a Massachusetts meals tax currently at 7%. 

A charge is added to drink prices for cash bars.

PARKING 
We provide both Valet Parking and Self-Parking in our 2,300-space underground garage for your guests' convenience. Your Sales Manager will be able to discuss the best option for your event.

MISCELLANEOUS 
We have several recommendations to support your unique vision from that will complement your event. Your Sales Manager will be happy to assist you.

LABOR CHARGES
For all culinary stations, a culinary attendant charge per chef is required and will apply for 90 minutes. Additional time is charged at a flat fee up to another 90 minutes.

GUARANTEE 
A guaranteed attendance must be given to our offices by 12 noon three days prior to the function. In the event a function is being held on a Monday or Tuesday, guarantees must be received by 12 noon the preceding Wednesday. Guarantees are not subject to reduction; however, the Hotel will set for 3% more than the guarantee requested for served breakfast, lunch or dinner events over 35 guests. The Hotel does not provide an overset for functions with an attendance of less than 35 guests. The Hotel will not provide an overset if the guarantee increases within 48 hours prior to the event. If no guarantee is received, the expected number of guests indicated on the Banquet Event Order or the number served, whichever is greater, will be charged.

COAT CHECK 
We are happy to provide self-service coat racks at no charge.  Hosted coat check is available with an attendant fee per attendant.

PACKAGES
If you are shipping boxes to the Hotel for your meeting, handling charges will apply. The Hotel does not accept any liability for equipment, goods, displays or other materials that arrive or fail to arrive at the hotel. Your Sales Manager will be glad to provide detailed shipping information and charges for the appropriate space/location.

FLORAL
Stapleton's, our preferred florist, will be pleased to work with your Sales Manager to support the vision of your event with floral theme centerpieces. Additional decorations must be reviewed with your manager prior to your event.

AUDIO VISUAL 
PROjection National Services is our skilled onsite audiovisual partner. An expert from their team can provide you with suggestions to complement your event. Seaport reserves the right to access a fee if any outside AV vendor is brought on property. Your Sales Manager will provide details of the fee and requirements for outside Audio Visual companies working at Seaport. Liasion fees will apply for any outside Audio Visual.  Your Sales or Conference Manager can work with you on your specific requirements to provide a quote based on your event load-in and load-out specifications.

ROOM SETS
Seaport will assess reset fees for significant changes made within 48 hours of the event start time.  There is a minimum fee per room and this fee will vary based on the complexity of the change.  Any equipment or items needed that are above and beyond the hotel's capacity to provide may be rented for an additional fee and added to your master account.  Access to the space and set-up times are subject to room availability and can be arranged with your Sales or Conference Manager.

TAX EXEMPTION
If your organization is tax-exempt, please provide your valid ST2 and ST5 forms issued by the Massachusetts Department of Revenue a minimum of one week prior to your event to your Sales or Conference Manager.  All event checks will be run with tax included and your final invoice will show a lump sum credit.  Guestroom occupancy tax adjustments are only applicable to Federal Agencies and Employees in the Commonwealth and proof of Federal orders must be provided one week prior to your event to receive the exemption.

FOOD SERVICE
Seaport is the exclusive provider of all food items. No outside food and beverage is permitted in any banquet space without prior approval from your Sales or Conference Manager.  Any outside food or beverage is subject to confiscation at the discretion of Seaport if it is deemed to violate food safety or liquor license restrictions.  Approved outside food items will be subject to Fair Market Value Service fees that will be confirmed by your Sales or Conference Manager.  All food and beverage must be consumed at the event and may not be removed from the function spaces.  Seaport will not provide to-go or take out containers. For safe food service, all buffets will not exceed two hours of service. All menus are subject to revision based on season and availability. Contracted food and beverage discounts will not apply to custom items that are not on the published Catering Menus.  Your Sales and Conference Manager will support you in menu selections and any necessary customizations or special requests.  

SET-UP/DÉCOR 
The Massachusetts State law requires all décor materials brought into any public forum to have a current certificate of flame resistance.  There are no venues exempt from these requirements. By law, Seaport is responsible for verification of this certification. Specifically, this requirement will be enforced and applies to, but not limited to the following elements:  Banners, Hanging Fabric/Drape Treatments, Signage, Chuppahs, Canopies/Tents/Awnings, Artificial Plants/ Dried Floral/Branches.
Any use of open flame is prohibited in Foyer spaces. All candles must be enclosed in glass by at least one inch in Ballroom spaces. 

The following items are not permitted for use in event spaces inside or outside on hotel property: fog machines, smoke machines, sparklers of any kind, rice, birdseed, loose glitter and confetti. 

LIABILITY WAIVER
Seaport does not assume any responsibility or liability for any materials or equipment that are damaged or lost at our property prior to, during or after your event. Any items left behind will be turned into Security and can be picked up by their owner per our security protocols.