What are the current City of Boston regulations around meetings, as they differ from the state?

We are under the jurisdiction of the City of Boston which has the ability to be stricter than the State. We do have a great relationship with City officials and refer to the City website and Greater Boston Convention & Visitor’s Bureau (GBCVB) for updates as it affects our ability to host your meeting.

What does a virtual meeting experience look like or a socially distanced meeting?

We recently launched our web enabled Larkin Boardroom & Lounge, which seats 20 (or 6 – 8, socially distant) and boasts plug & play capabilities for any and all web, video and teleconferencing needs.

Can I see what socially distant capacities look like?

Yes, we offer a variety of socially distant floor plans and capacity charts, which can be found here .

What type of cancellation policy do you have during these incredible times?

As an independent hotel, we value each and every customer relationship. As such, we are working with our customers to allow for flexibility in attrition clauses and rebooking of cancellations.

Is food & beverage available for my meeting and how is that provided safely?

We have taken pride in working with our Director of Catering and Chef to create fully COVID responsible menus and serving options for all types of events. Specifically focusing on served meals, and buffets with individual small plates. As well, our service staff follow the strictest guidelines of serving as they do in our restaurant.

Planning a Meeting or Event?

Seaport is fully compliant with the opening requirements of both the City of Boston and Commonwealth of Massachusetts Phase IV stage 1 opening protocols and checklist to reopen. As well, our successful Safe Stay program requires all active employees to go through training before entering the workplace. Our COVID-19 workplace hygiene is inclusive of daily temperature and wellness checks, and all team members are required to wear masks.

How frequently are you cleaning your public spaces, rest rooms and meeting rooms and what are some of the safety measures you have implemented?

The hotel's schedule of cleaning and sanitizing has been enhanced; this includes all public areas including doorknobs, door frames, handles & railings, elevators and other common touch points every hour; All cleaning products have been approved by the CDC; Fogging machines will be deployed to sanitize larger rooms and spaces; A Clorox 360 electrostatic cleaner will be used nightly in all public areas; Touchless hand sanitization dispensers have been added to high traffic areas for both guests and team members. This includes the registration and Concierge desk in the main lobby and entrances to all meeting rooms and restaurants; UVc lighting has been installed in our air ducts to purify the air; Protective glass has been installed at the Registration Desk, Concierge Desk and Seaport Café for safety ; Trash receptacles and hand sanitizer have been placed in each meeting room; Capacity signs and social distancing decals space out rest rooms, registration desk areas, elevators and food and beverage service stations (when in use); Housekeeping maintains cleaning logs for all work completed; Guests are required to wear masks in all public spaces.

How are you serving food & beverage safely to meeting attendees?

Seaport has implemented new standards and service approach to buffets, banquets and catering service; Menus have been redesigned to serve a variety of both boxed meals, individually wrapped " to go" options and creative bento boxes for each meal period; Social distancing decals will be in place for applicable food stations and bars; 72" tables seat no more than 6 guests socially distanced; Options include served meals and served stations that allow for individual small plates; Utensils are individually wrapped and condiments are all individually presented to guests; Coffee stations are manned or served tableside for seated guests; Attended stations feature screens; Seaport’s service staff follows the strictest guidelines of serving as they do in our restaurant.

What steps have you taken to ensure the safety of meeting and event attendees?

Seaport undertakes frequent deep cleaning of meeting and event spaces; Socially distanced seating and meeting room layouts are provided; Convenient access to hand sanitizer is in every room; For more information on audio/visual safety protocols, please see our preferred vendor, Projection, and their Projection Safety Cleanliness Guidelines PDF; We have removed individual pens and notecards from meeting rooms; Seaport asks that all meeting and event attendees sign a waiver of liability, which includes information for contact tracing; Proper signage is visible throughout the property reminding all guests of the proper way to wear masks and correct handwashing procedures.

Boston Event Space & Convention Center

Catering

Flavor your Boston events with exceptional catering and seasonal locally sourced food experiences that celebrate fresh, local eats. Executive Chef Richard Rayment and team will craft a wonderful menu for your event, from sit-down breakfasts, lunches and dinners to cocktail receptions to themed breaks.

Meeting Planning

Creativity, innovation and a passion for success. Seaport's event planners collaborate with you to ensure you get the results you want -- and the raves you deserve -- for your event. They'll work with you every step of the way and as one of Boston's most experienced teams they have the answers and solutions you need. We ensure that every event is productive and makes an impression.

Meetings & Events FAQs

What are the current City of Boston regulations around meetings, as they differ from the state?

We are under the jurisdiction of the City of Boston which has the ability to be stricter than the State. We do have a great relationship with City officials and refer to the City website and Greater Boston Convention & Visitor’s Bureau (GBCVB) for updates as it affects our ability to host your meeting.
What does a virtual meeting experience look like or a socially distanced meeting?

We recently launched our web enabled Larkin Boardroom & Lounge, which seats 20 (or 6 – 8, socially distant) and boasts plug & play capabilities for any and all web, video and teleconferencing needs.
Can I see what socially distant capacities look like?

Yes, we offer a variety of socially distant floor plans and capacity charts, which can be found here.
What type of cancellation policy do you have during these incredible times?

As an independent hotel, we value each and every customer relationship. As such, we are working with our customers to allow for flexibility in attrition clauses and rebooking of cancellations.
Is food & beverage available for my meeting and how is that provided safely?

We have taken pride in working with our Director of Catering and Chef to create fully COVID responsible menus and serving options for all types of events. Specifically focusing on served meals, and buffets with individual small plates. As well, our service staff follow the strictest guidelines of serving as they do in our restaurant.
Planning a Meeting or Event?

Seaport is fully compliant with the opening requirements of both the City of Boston and Commonwealth of Massachusetts Phase IV stage 1 opening protocols and checklist to reopen. As well, our successful Safe Stay program requires all active employees to go through training before entering the workplace. Our COVID-19 workplace hygiene is inclusive of daily temperature and wellness checks, and all team members are required to wear masks.
How frequently are you cleaning your public spaces, rest rooms and meeting rooms and what are some of the safety measures you have implemented?

The hotel's schedule of cleaning and sanitizing has been enhanced; this includes all public areas including doorknobs, door frames, handles & railings, elevators and other common touch points every hour;

All cleaning products have been approved by the CDC;

Fogging machines will be deployed to sanitize larger rooms and spaces;

A Clorox 360 electrostatic cleaner will be used nightly in all public areas;

Touchless hand sanitization dispensers have been added to high traffic areas for both guests and team members. This includes the registration and Concierge desk in the main lobby and entrances to all meeting rooms and restaurants;

UVc lighting has been installed in our air ducts to purify the air;

Protective glass has been installed at the Registration Desk, Concierge Desk and Seaport Café for safety ;

Trash receptacles and hand sanitizer have been placed in each meeting room;

Capacity signs and social distancing decals space out rest rooms, registration desk areas, elevators and food and beverage service stations (when in use);

Housekeeping maintains cleaning logs for all work completed;

Guests are required to wear masks in all public spaces.
How are you serving food & beverage safely to meeting attendees?

Seaport has implemented new standards and service approach to buffets, banquets and catering service;

Menus have been redesigned to serve a variety of both boxed meals, individually wrapped “ to go” options and creative bento boxes for each meal period;

Social distancing decals will be in place for applicable food stations and bars;

72” tables seat no more than 6 guests socially distanced;

Options include served meals and served stations that allow for individual small plates;

Utensils are individually wrapped and condiments are all individually presented to guests;

Coffee stations are manned or served tableside for seated guests;

Attended stations feature screens;

Seaport’s service staff follows the strictest guidelines of serving as they do in our restaurant.
What steps have you taken to ensure the safety of meeting and event attendees?

Seaport undertakes frequent deep cleaning of meeting and event spaces;

Socially distanced seating and meeting room layouts are provided;

Convenient access to hand sanitizer is in every room;

For more information on audio/visual safety protocols, please see our preferred vendor, Projection, and their Projection Safety Cleanliness Guidelines PDF;

We have removed individual pens and notecards from meeting rooms;

Seaport asks that all meeting and event attendees sign a waiver of liability, which includes information for contact tracing;

Proper signage is visible throughout the property reminding all guests of the proper way to wear masks and correct handwashing procedures.

Seaport Capacity Charts

Space	Dimensions w/Ceiling Height	SQ. FT.	Classroom 3 PPL Per 6'	Theater	Conference 3 PPL Per 6'	U-Shape 3 PPL Per 6'	Hollow Square 3 PPL Per 6'	Banquet 72" rounds of 12	Reception
Plaza Ballroom	114' x 66' x 16'	7,524	336	700	80	96	112	648	750
Rear Screen			315	650				450
Dance Floor								480
Plaza A	35' x 66'	2310	120	192	48	54	64	168	200
Plaza B	42' x 66'	2772	150	245	48	54	64	240	250
Plaza C	36' x 78'	2808	138	240	48	54	64	228	250
Plaza A&B	77' x 66'	5082	220	480	56	84	96	408	450
Plaza B&C	78' x 66'	5148	280	500	56	84	96	468	500
Plaza Meeting Room	10' x 24.5'	246			10
Plaza Ballroom Lobby	20' x 192'	3722

Space	Dimensions w/Ceiling Height	SQ. FT.	Classroom 3 PPL Per 6'	Theater	Conference 3 PPL Per 6'	U-Shape 3 PPL Per 6'	Hollow Square 3 PPL Per 6'	Banquet 72" rounds of 12	Reception
Lighthouse l	62.5' x 75' x 10'	4687		220				300	350
Lighthouse II	51' x 28' x 9'	1428		80	25	20	24	96	100

Space	Dimensions w/Ceiling Height	SQ. FT.	Classroom 3 PPL Per 6'	Theater	Conference 3 PPL Per 6'	U-Shape 3 PPL Per 6'	Hollow Square 3 PPL Per 6'	Banquet 72" rounds of 12	Reception
Constitution	33' x 38' x 9'4"	1254	60	130	32	34	40	108	130
Liberty	41' x 22' x 9'4"	902	30	88	32	32	37	72	80
Liberty A	20.5' x 22' x 9'4"	451	15	40	16	16	21	36	40
Liberty B	20.5' x 22' x 9'4"	451	15	40	16	16	21	36	40

Space	Dimensions w/Ceiling Height	SQ. FT.	Classroom 3 PPL Per 6'	Theater	Conference 3 PPL Per 6'	U-Shape 3 PPL Per 6'	Hollow Square 3 PPL Per 6'	Banquet 72" rounds of 12	Reception
Seaport Ballroom	98' x 39' x 10'6"	3822	219	420	80	84	96	336	450
Rear Screen			180	360				240
Dance Floor								220
Seaport A	32' x 39'	1248	60	125	32	40	48	108	130
Seaport B	43' x 39'	1677	96	216	32	44	56	156	220
Seaport C	23' x 39'	897	24	64	28	21	32	50	60
Seaport A&B	75' x 39'	2925	156	340	56	68	80	264	350
Seaport B&C	66' x 39'	2574	120	280	50	52	58	206	280

Space	Dimensions w/Ceiling Height	SQ. FT.	Classroom 3 PPL Per 6'	Theater	Conference 3 PPL Per 6'	U-Shape 3 PPL Per 6'	Hollow Square 3 PPL Per 6'	Banquet 72" rounds of 12	Reception
Flagship								144	170
Flagship A	34' x 38' x 11'6"	1292	60	130	32	34	40	108	130
Flagship B	16' x 36' x 11'	576	27	42	24	26	28	36	40

Space	Dimensions w/Ceiling Height	SQ. FT.	Seated	Reception	Features
Action Kitchen	47' x 56' x 9'7"	2196	30	50	State-of-the-art demonstration kitchen with four distinct stations, including a Molteni range Flat-screen video wall with live feed and recording AV capabilities Dining room and conference room Fireplace
Aura	46' x 78' x 9'7"	2595	140	175	Formal restaurant setting Includes two private dining rooms Semi-private dining area
Magnum			60	100	French windows overlooking the lobby
Magnum A	12' x 27' x 9'7"	351	10 - 24	15 - 30
Magnum B	23' x 27' x 9'7"	621	21 - 40	30 - 60
TAMO Loft	26' x 16' x 9'3"	500	10 - 24	15 - 35	Comfortable seating 64" flat-screen television
TAMO Terrace	13' x 80'	1040	20	50	Sheltered by permanent umbrellas
Larkin Boardroom	12' x 15' x 8'6"	229	6
Business Center Boardroom	15' x 10' x 8'6"	165	8

The Boston Event Space You Need, The View You Want

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